Planning an event can be stressful, so it is easy to overlook key hire items during the process. This article provides a simple checklist to ensure your 2026 events are organised, well equipped and completely stress-free. Whether planning a wedding, corporate event or private party, professional event hire is essential for creating a smooth, successful occasion. Having the right equipment, from table hire to chair hire, truly makes all the difference.
We have supported thousands of events over the last 30 years. We have seen firsthand how quality event hire transforms spaces and enhances the guest experience. From small celebrations to huge corporate events, thorough planning and reliable hire services help everything run smoothly from start to finish.
What Should You Confirm First?
Before arranging a caterer you should ensure to confirm key details:
- Guest numbers
- Event style (casual, buffet or formal)
- Venue size and layout
This information influences your hire decisions, including table hire, chair hire and crockery hire requirements. Knowing these details helps you accurately plan quantities, avoid shortages and prevent unnecessary extra costs or last-minute changes.
Which Tables and Chairs Do You Need?
The right type of table for your event will depend on personal preference and event style. Weddings may prefer round tables, as they make it easier to talk to everyone. Corporate events often choose trestle tables for practicality and space efficiency. Choosing the correct table hire options helps maximise comfort and flow within your venue.
When deciding on chair hire, ensure there is enough seating for dining. Also consider bars, drink stations and lounge areas. This ensures guests always have somewhere to sit, even if the dining tables are cleared after eating.
Our top tip is to always hire a few extra chairs to allow for last minute guests or layout changes.
What Tableware is Required?
Crockery hire, cutlery and glassware are often underestimated but are essential for every event. Every guest will need a full place setting and appropriate glassware for the drinks being served, such as wine, champagne or water.
Hiring matching sets allows you to create a cohesive look. It also removes the stress of sourcing and washing the items yourself. Professional crockery hire also reduces the risk of breakages or event day mishaps.
What Extras Might You Forget?
Furniture and tableware is not the only thing that you need to hire. Many events need extra catering equipment hire. Such as hot boxes, refrigeration or drink dispensers.
Linens and napkins can further enhance your tablescape and tie your event theme together. These small details are often overlooked but play a huge role in ensuring your event runs smoothly and looks professionally styled.
What’s On Your Final Checklist?
Before your event, double check that you have arranged:
- Tables and chairs
- Crockery and cutlery
- Glassware
- Catering equipment
- Linens and napkins
Planning ahead is key to a successful event. Contact us for expert advice, dependable event hire or a tailored quote. Top Table Catering Hire is here to make your 2026 event planning simple, stress-free and perfectly equipped.